Enterprise software TCO calculator.
Pick a category to estimate 3-year total cost of ownership. License, implementation, training, integration, and maintenance modeled per seat, per deployment tier.
Knowledge Management
Per-seat KM license ranges from $180/yr (Tettra/Notion) to $900/yr (RightAnswers enterprise). Implementation scales with content migration volume.
Contact Center Software
CCaaS pricing typically per concurrent agent. Implementation can be 30-50% of annual license for full omnichannel + AI deployments.
RFP & Proposal Software
RFP tooling is typically per-proposal-manager seat. Implementation scales with content-library migration scope.
Cloud Fax Software
Cloud fax pricing is often per-page or per-line, normalized here to per-seat. EHR-integrated deployments push integration costs high.
AI Enterprise Search
Per-employee licensing. Implementation drives total cost — connector configuration across 20+ source systems is the dominant line item.
Professional Services Automation
PSA pricing is per-billable-consultant seat. Time-tracking + financial integration drives implementation cost.
Telecom Expense Management
TEM is typically priced as a percentage of telecom spend (3-7%), not per-seat. License model varies — use the savings-modeling calculator separately.
Customer Reference Management
Per-reference-manager seat. Salesforce integration depth drives the integration line.
Project Portfolio Management
PPM pricing is per-resource-manager seat. ERP + HR integration drives implementation cost.
How the model works
- License — annual subscription × seats × contract years.
- Implementation — one-time deployment services, typically vendor professional services or implementation partner.
- Training — one-time admin + end-user training programs.
- Integration — one-time custom integration build above what's bundled natively.
- Maintenance — annual ongoing maintenance services, typically 10-20% of annual license per category benchmark.
Three deployment tiers are modeled — Lean, Standard, and Enterprise. Estimates are based on publicly reported pricing ranges + analyst benchmarks + customer-reported deployment costs across our review base. Actual TCO varies — use the calculator as a vendor-conversation starting point, not a replacement for vendor quotes.